Board members present: Duane Johnson, Sarah Baskfield, Al Smith, Cathy Frank and Pete Carey.
Staff present: Dan Vaughn and Scott LeFevre
Call to Order: Al Smith called the meeting to order at 6:00 pm.
Approval of minutes from the October 12, 2011 Meeting – Duane moved to approve, Sarah seconded. Motion carried.
Election of Officers – For the office of President; Duane nominated Al, Sarah provided the second and the motion carried unanimously. Al accepted. For the office of Vice President; Al nominated Sarah, Duane provided the second and the motion carried unanimously. For the office of Secretary/Treasurer; Al nominated Cathy, Sarah provided the second and the motion carried unanimously. Cathy accepted the postion.
Monthly financial report – Dan noted that the association was 101% of budget on revenue for the year and that we were on track to be able to put $30,000 into the reserve fund bringing that account balance to $120,000.00. Dan also pointed out that collection letters had been sent to delinquent property owners. Al said that he has never seen the association follow through with collections. Cathy asked if owners were allowed to make payments. Dan said yes. Dan described the collection process to the Board. Cathy moved to approve the financials, Sarah seconded, motion passed.
Unscheduled business
- The first item was the towing of Jim Tetzlaff’s 1987 Volkswagen GTI from the Larkspur Condo’s. Dan described the sequence of events that lead to the car being towed and ultimately crushed (see November agenda packet). He specifically noted: that the unit Jim owned at Larkspur had been foreclosed; the POA records only showed Wells Fargo Bank as the current owner and there was no forwarding address for Jim; and, that neighbors had told him Jim had moved out of the community. Jim Tetzlaff was in the audience and made the following comments: He said that he was not notified of the car being towed. He said that POA records DID include his mailing address. He also said that Nicky Burns (the Larkspur Condo Association Manager) had his phone number and that Dan failed to get it and call him. Jim told the Board that he checked the value of the car based on Kelley Blue Book. The Blue Book only went back as far as 1991(Kelley did not go back to 1987) model in good condition being valued at $998.00. Since his car was an 87, deductions from the 91 model were $100.00 per year ($300.00) and since his car was in poor condition he subtracted another $200.00. Total deductions were $500 resulting in a value of $400.00 to $500.00. He said he was in the process of getting the car registered and running again and that he had permission from Nicky to park it at Larkspur. He thought that the process of getting the vehicle towed was handled to quickly. Al interjected and said that it was the POA’s duty to tow the car based on the covenants. Cathy asked how much it cost to tow the vehicle. Dan said the company towed it for free and would recover the towing fees after getting the title and selling the vehicle. Pete said that Dan had overstepped his authority and Jim should be given some monetary compensation. Sarah agreed. The Board agreed to pay Jim $250.00.
- A property owner named Rich Crawford asked if association dues were going up. He realized that the budget discussion was later on in the agenda, but jokingly mentioned that a friend and fellow property owner was thinking of a revolt if the Board raised the dues.
- Cathy told the Board that she was on the Gunnison County Weed Commission and that she had asked them for help with the open space weed problem. Dan said that the GOCO grant was still in process for the open space and that we were one of 61 applicants. Duane mentioned that if the plan included river habitat improvement that Ducks Unlimited and the DOW could be sources of funding. Dan said that if we were to be awarded the GOCO grant we would have to increase the budget by at least 5% to move forward with our part of the costs for the project.
Covenant Enforcement – Dan noted that he had been running behind in covenant enforcement. He said that he was following up on trailer violations, dog at large issues and planned on making some headway on the violation list during the later part of the week. Cathy was upset by hunters crossing private property on there way up to the national forest access.
POA Easements – Al dismissed himself from the Board and sat in the audience. The main conversation was focused on the easement from camp 4 Coffee through the east property line of the Pines Condo’s.
Al is willing to grant the easement to the POA, however, the Pines has not been interested so far. Al pointed out that the Pines parking is not within the set back and could be used as leverage to obtain the easement. The Board instructed Dan to look into the cost of obtaining the easements. Dan noted that a legal easement indemnifies the owners of private property from liability suits and puts the liability on the POA.
Budget workshop #2 – Dan prepared a budget package for the Board to review. He went through the list of assumptions from which he prepared the budget options. Al thought that the association should hire some part time help to aid Dom and Dan with enforcement, weeds, ice and mowing etc. Dan mentioned a plan to provide weed spraying for folks with lots that live out of town. Dan asked the Board if they wanted to discuss the sale of the north open space parcel at a future meeting. He noted that the parcel is landlocked without access easements and only a few property owners in CB South benefit from the property and that the sale could generate revenues that could be used for a Zamboni barn or some other amenity that would benefit a greater number of property owners. Cathy opposed the idea. She agreed we need to schedule a separate board meeting to discuss the matter. Dan also noted that a project for 2012 should be the adjudication of the water rights for the south open space parcel. He added the water rights are valuable should become the property of the POA. Dan also put together a list of projects that he wanted the board to prioritize. He said that he would use that list to formulate a budget increase proposal/recommendation. A few of the items on the list discussed were: The open space project, a commercial district development study, bus service and trail that would connect Crested Butte to CB South.
D&O Insurance Update – Dan explained to the Board that the Wilson case had been settled which means that the POA is no longer a party to the case… so now, our insurance Company can move forward with shopping our new insurance policy.
The next meeting was set for Tuesday December 6th.
No agenda item were formalized.
Meeting was adjourned at 9:45 PM |
