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CRESTED BUTTE SOUTH
PROPERTY OWNERS' ASSOCIATION
JUNE 14, 2006
REGULAR BOARD MONTHLY MEETING MINUTES
At 6:00 pm, Al Smith, President of the Board, called the meeting to order.
Board Members Present: Al Smith, Leigh Dillenback, Peter Carey, Bill Crittendon, Dave DiBerardino
Staff Member Present: Chris Behan, Louise Johnson
Approval of Minutes: Copies of the May 12, 2006, Regular Board Meeting Minutes were presented to the Board Members prior to the meeting. Leigh made a motion to approve the Minutes as corrected. Al seconded the motion. All Board Members voted to approve the May 10, 2006 Minutes.
Treasurers Report: Financial reports presented to the Board included the Monthly Budget Summary, Cash on Hand as of May 31, 2006, additional reports of cash in the bank for the Money Market, Operating, Hockey Rink, and Performance Deposit Accounts for the period of May 1, 2006, through June 12, 2006, along with check registers showing expenses paid for that period. Additionally, a summary of CD accounts was presented in the financial package. Leigh made a motion to approve the treasurer's report as presented. Al seconded the motion. All Board Members present voted in favor to approve the treasurer's report.
Unscheduled Property Owners Comments:
The issue of requiring temporary power in place of using generators to supply construction sites was raised. This will be discussed at the July 12th Board Meeting if time allows. An additional item brought up was to give the Board power where people have done things without notifying the Board. It was pointed out that there is existing language for that in one of the amendments, but we may need to begin enforcing it.
Chris Behan (Association Manager) brought up the neighbor concerns with the Frayer Duplex. The neighbors have been gathering signatures on a petition against having any duplex units in their neighborhood. It would be better if this issue were brought up before Frayer's come before the Board for final approval. The Frayer's meet all requirements, and the DRC was not against a duplex in this location. The question was raised as to whether any Board Members were interested in limiting particular lots to be single-family residences only in the future.
The Metro District needs to legally get P.O.A. approval of an easement through the P.O.A. open space which lies between the properties on Cisneros Lane and those on Anderson Drive. It can be designated as a water main easement for an 8-inch water main. The water main is necessary to keep water circulating, but the trail it creates can also serve as pedestrian access as well. It could be the start of the trails master plan. If the Board is okay with it, Jack will have appropriate papers drawn up. Chris can sign as an agent of Board. Leigh made a motion to approve granting of the easement. Pete seconded the motion. All Board Members voted in favor of it.
Final Architectural Project Review:
Spector-Norgard Duplex, Lot 4, Block 15, Filing #3 - 277 Blackstock Drive
Note that Leigh stepped down from the Board for this project. One outstanding issue was the choice of colors. DRC said they would rather see a different color than teal. The owners brought in color samples in various brown shades. The owner can pick the color. The second issue was with the windows. Pop-out raised stucco is not a look that we like, and we are in the process of changing the regulations to reflect that. The owners, however, feel that they came in under the old Residential Design Guidelines. DRC said they would let the Board decide if they would allow the bump out with the different colors. Various Board Members said they would rather see wood trim, would like a break-line in the front metal wainscot, and they don't like the bump out stucco trim. If the project came in to us later the changes would be required without discussion. They also said they don't want to see raised stucco trim on windows at all any more. The owners said they left the DRC thinking there was still a possibility they could do this because of everything else going on with the house. They tried to break up monotony, and there is not a large area of blank windows or flat wall planes. The Board stated that the owners would have to pick between the two options, rolled stucco trim with wood lintel boards or all wood trim around the windows. The rolled in option should have lintels across the top and bottom plus rolled in vertical stucco. Al made a motion to approve the project based on compatibility with existing and future development going forward and with traditional mountain architecture, and requiring a choice between the two stated options. There is no requirement on wainscoting. Pete seconded the motion. All Board Members voted in favor. The Applicants chose to apply all wood trim on the windows and doors for the project.
Cerio Single-Family Residence with Accessory Unit, Lot 6, Block 17, Filing #3 - 351 Haverly Street
The plans were presented for final approval. No objections were made. Leigh made a motion to approve the project as presented. Dave seconded the motion. All Board Members were in favor of the motion.
Hamilton Single-Family Residence, Lots 16 and 17, Block 26, Filing #4 - 171 Cisneros Lane
Revised plans for this project were presented. In the revision, the house was dropped two feet because the height requirement was not working out. This also improved the driveway situation and the driveway was moved to meet the 10-setback requirements from all property lines. Site work was allowed to begin two weeks ago. The plans were presented for final approval based on a continuation from the last Board Meeting. All issues have now been satisfied. Leigh made a motion to approve the plans. Bill seconded the motion. All Board Members were in favor of the motion.
Wilson Garage Addition, Lot 1, Block 8, Filing #2 - 634A Cascadilla Street
Plans for a connected garage were presented. The owner decided to connect the garage to his house to resolve the issues with his townhouse neighbor. He felt that would eliminate the need for a letter from the neighbor, and the neighbor would still be able to build a 24' x 24' sq. ft. garage, with 63% open space remaining. The neighbor was also present at meeting. He wanted clarity as to the rights of the two parties. Currently they have a party wall agreement that creates a condo plat for the property. It was suggested that they amend the agreement between themselves. The Board will approve the plan contingent on an agreement on paper between the neighbors. Chris Behan will do calculations on open space for both neighbors before the letter of approval is written. It must break out the buildable space on the lot. Pete made a motion to approve the project contingent on a written agreement between the neighbors. Bill seconded the motion. All Board Members voted in favor of the motion. Note: We will put how to handle future town-home agreements on next month's agenda if time allows.
Smith Barn/Upper Level Residential Apartment Conversion, Lot 31, Block 5, Filing #2, 161 Gillaspey
Al Smith stepped down from the Board for their consideration of this project. Plans were presented for final approval. The first half of this project was approved last month. It has met all the requirements of the DRC. Bill made a motion to approve the plan. Pete seconded the motion. All Board Members voted in favor of the motion.
New Business:
Setback and Height Verification Procedures
Requiring two I.L.C.'s might help eliminate discussion and concern in verifying setback and height of newly constructed structures. There are times when plat plan shows one dimension, and a survey shows another dimension, and field measurements show yet anther dimension. At the Thomes Residence (Lot 16, Block 15) there are two sets of pins that don't match the survey information. There is a different dimension from the two sides of the lot and on the adjacent lot. That raises a question about what we do in this case and what we do in the future. Bill made a motion to go with the original stakes. The neighbor has no issues with that. We also need to write a letter acknowledging that if the stakes are off, we approve the location. Leigh seconded Bill's motion. All Board members voted in favor of it.
Clark's Garage - Site Plan Modification
A modified site plan was presented for final approval. Cory Clark proposed to modify the site plan to extend the driveway but doesn't want to do it now. A fence has been installed, but it was questioned whether it has to be continued like it was on the original plan. It was suggested to Cory that if he needed to make changes, he should work it out with Chris and then bring it to the Board. For now, all work will be done in accordance with the originally approved plans.
Consideration of the Purchase/Construction of a CB South Climbing Rock
A written presentation and a miniature model of a proposed climbing structure were presented to the Board. The model was of a hand holding a large rock. Chris needs to know whether the Board wants him to proceed and negotiate a contract for the structure and whether they want to spend this amount of money. Not everyone liked the appearance of the hand holding the rock. Dave made a motion to allocate $20,000 to improvements of the park. Leigh seconded the motion. All voted in favor of the motion. How the climbing rock is constructed needs to be further discussed, and will be done at the July 12, 2006, P.O.A. Board Meeting.
Motion to take Special Area Regulations to the County for their Approval
The Board was given copies of the CB South Special Area Regulations. A formal motion was needed to bring it to the County for approval. Joann Reynolds was present and repeated her concerns that we are not allowing enough space for parking, and that it sets a limit on usability of property that can't be fixed later. She recommends increasing the parking standard to at lease three (3 spaces) per 1000 sq. ft. of building. She feels we could require the business owner to pay for parking spaces and the money could be used to buy property for parking lots. The Board said that our regulations are not final and that changes would continue to be made to the document. The matter before the Board at this meeting was to say whether or not we want to go forward with it to the County. There will be further opportunities to make changes. The County will probably make recommendations. Leigh made a motion to approve the regulations and move forward to the County, realizing that there will be changes expected. Bill seconded the motion. All Board Members voted in favor of the motion.
Association Manager's Report:
POA Board Member Elections Nominations Five People have been nominated. Ballots will begin to go out in the mail after June 15th. Bill and Leigh have decided not to run again.
With no further business to attend to, at 8:00 pm, the meeting was officially adjourned.
Respectfully submitted,
Crested Butte South Property Owners Association, Inc.
Louise Johnson
Staff Assistant
Al Smith
President
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