April 11, 2007 – REGULAR P.O.A. BOARD MONTHLY MEETING MINUTES

At 6:00 pm, Al Smith, President of the Board, called the meeting to order.

Board Members Present: Al Smith, Peter Carey, Don Montgomery, Erin Dellaporta, Board Member Absent: Dave DiBerardino

Staff Member Present:  Chris Behan, Linda Roberts

Others Present:  Melissa Belkin, Bob Giannone, Adam and Kalee Olmstead, Chris Jobson, John Gallowich, Joy Cunningham, Leigh Dillenback, Carlos Gonzalez-Brito

Approval of P.O.A. Board Meeting Minutes from previous Regular P.O.A. Board Meeting:  Copies of the March 14, 2007, Regular Board Meeting Minutes were presented to the Board Members for review prior to the meeting.  Erin made a motion to approve the March 14, 2007, meeting minutes as presented.  Don seconded the motion.    Motion was unanimously approved. 

Financial Report:  Financial reports presented to the Board included the Monthly Budget Summary; Cash on Hand as of March 31, 2007; and additional detailed reports of cash in the bank for the Money Market, Operating, Hockey Rink, and Performance Deposit Accounts for the month of March.  A summary of CD accounts was included in the financial package, as well as Bank Reconciliation statements for the month of March.  After reviewing the presented materials, Pete moved to approve the financial report as presented.  Don seconded the motion.    Motion was unanimously approved.  Chris informed the Board that he was able to refinance to mortgage on the POA building reducing the interest rate from an ARM at 1% over prime (which is currently above 8%) to 7%, 15-year fixed rate.  Chris noted that he shopped the interest rates for CDs and the Operating CD which came due on April 11, 2007 was rolled over to Community Banks for 181 days at a 5.25% yield.  The accountant will provide the financial information in a more consolidated format next month.

Unscheduled Property Owners Comments: 

None presented at the scheduled time.

Subsequent in the meeting, John Gallowich informed the Board that there is now a radar unit for use in CB South.  It will track a variety of information which will allow for identification of traffic patterns and problem areas. 

Additionally, midway through the meeting, Carlos Gonzales made a presentation to the Board regarding a commercially available box which recycles power.  His company, Polar Bear Green Energy Co., is selling these for $349 plus tax.  More information is available at www.power/save.com

Final Architectural Project Review:

Olmstead Single-Family Residence: Lot 48, Block 26, Filing #4 – 378 Anderson Drive
The Owners presented plans to the Board for final approval.  The Owners were advised that water has not yet been provided to this lot.  Water is provided by the CB South Metro District.  Although the extension of water to this area is planned for this summer, there is no guarantee that this will in fact happen.  Chris requested that the builder co-ordinate construction parking such that it does not interfere with the waterline service installation.  It was noted that an I.L.C. will be required at the end of all construction projects from now on if the building height is within 12-inches of the 30-foot maximum height allowed.  The owners were reminded to have any changes to the plans approved by Chris before the changes are implemented on-site.  Unapproved changes that exist at the end of the project will result in a fee of $50 per unapproved change.  The steep grade of the lot and consequent driveway design due to height restrictions was discussed.  The Board determined that a height variance would be appropriate based on the criteria set forth in the CB South Subdivision Residential Guidelines.  Pete moved to approve the project as presented with the following variance and conditions:

Don seconded the motion.  The motion was unanimously approved.

Belkin Single-Family Residence:  Lot 8, Block 22, Filing #3 – 63 Janet Place
The Owner presented plans for final approval.  The grade of the driveway was discussed. Don moved to approve the project subject to the following conditions:

Pete seconded the motion.  The motion was unanimously approved.

Robinson Single-Family Residence: Lot 34, Block 4, Filing #2 – 332 Blackstock Drive
Plans were reviewed for final approval. The Owners were not in attendance.  The Board had previously approved a variance for front yard set back and height based on the criteria set forth in section the CB South Subdivision Residential Guidelines (i.e. the exceptionally steep grade of this lot).  The appearance of the residence and large size of the building compared to lot size were discussed.  Don moved to approve the project as presented with the following conditions:

Erin seconded the motion. The motion was unanimously approved.

Consideration of a Lot Line Adjustment Request by Jim Williams.  This request was withdrawn  prior to the meeting, but after the Agenda was spend to the CB News for publishing.

Discussion of Dogs at Large and Dog Excrement Issues
The Board discussed the issue of how to accommodate dog owners who would like to run their dogs without having to drive out of the subdivision somewhere.  The current option is to walk up Cement Creek Road.  An option would be to create a fenced “dog run park”.  A special dog fee would be needed to allocate the cost of such an amenity to the users.  This is a matter for a future exploration.  The Board agreed that there is an immediate need for signage reminding residents that there is a leash law in effect in all of CB South, including the park and playground area.  The P.O.A. would like to take action to encourage residents to comply with the leash law and to clean up after their pets, rather than have to actively punish offenders.  The Board approved posting of signs in CB South common areas reminding residents that dogs must be on leashes.  Secondly, the Board directed Chris to investigate the cost of “poop clean up stations” which would provide plastic bags and trash receptacles.

Discussion with Waste Management regarding covered container requirements and winter collection
Joy Cunningham of Waste Management presented the problem that residents are not complying with section 18.01 of the CB South Subdivision Residential Guidelines which requires that “trash and/or garbage is kept in covered containers…”  Failure to do so has resulted in scavenging by birds, dogs and bears.  Waste Management is not allowed to bill the resident for failure to comply with the CB South Covenants.  After lengthy discussion, Joy stated that she would sent each customer a letter reminding them of this requirement.  Chris will remind our members of this requirement through the annual newsletter and as other opportunities arise.  The enforcement procedure is cumbersome for Covenant enforcement in CB South; however, if it continues to be a problem the P.O.A. will start the enforcement process with all documented offenders.

Joy next presented the problem of winter trash collection for the 3rd and 4th filing.  The trash trucks can not reach these lots during the winter.  Extensive discussion ensued. Winter solutions are limited.  Joy suggested that these residents should be required to bring their trash to the Waste Management Transfer Station which is open year round 8:30 to 3:30 M-F.  The resident may pay a flat fee, or could pay per can.  This is the solution that has been implemented for Trappers Crossing and a few other subdivisions already.  Another option discussed would be providing a dumpster near the P.O.A. building which would be locked until trash day.  This dumpster could be used by the residents of the 3rd and 4th filing only.  The residents could bring their trash down on the designated day.  For the summer, Waste Management will resume home collection in the 3rd and 4th filings.  A solution needs to be determined before September 30 when Waste Management will once again cease trash collection for the 3rd and 4th filings.

Discussion of Construction of Phase One of the Teocalli Pedestrian Path
Chris presented cost estimates for construction of the first section of the pathway along Teocalli Road from Cement Creek Road to Cascadilla Street.  To install 6-inches or road base gravel with weed cloth underneath it would cost approximately $6,000 for the materials and $4,000 for labor.  Installing a sprinkler system would not be economically feasible right now at an additional cost of approximately $10,000.  The path will not be bordered.   Gravel is the first step, with the anticipation that someday it will be a paved surface.  Excess dirt will be moved to low areas within the Teocalli R.O.W.  Construction could begin right after Memorial Day.  It is contingent upon completion of design of the path’s location and the removal of the Cement Creek condos fence, by the Cement Creek H.O.A.  Don moved to authorize the funding of this construction with funds from the Playground/Parks Improvements capital projects account, with the understanding that the Funds from the Playground/Park Improvements can be used for sidewalk or for playground/park improvements.  Pete seconded the motion. The motion was unanimously approved.

Consideration of Montgomery & Associates, LLC.,  request for the removal of their Commercial designation and a pro-rated 2007 dues refund discussion           for Lot 39, Block 5, Filing #2 – A.k.a. 33 Gillaspey Avenue
Don stepped down from his Board seat, and as a resident requested that the commercial designation be removed from his house. Additionally, he requested a prorated refund of the already invoiced 2007 commercial space’s portion of the P.O.A. dues owed on his property.  The Board was of the opinion that the business sign must be removed before he would be entitled to any refund.  It was noted that when a property changes from residential to commercial during the year, the dues does not increase to the commercial rate until the New Year.  Pete made a motion to refund Don’s fees.  Erin seconded the motion. The motion was unanimously approved.

P.O.A. Vehicle Purchase/Lease Discussion and Possible Action
The P.O.A. is in need of a work truck for various Association tasks and duties that need to be done in CB South, particularly with the maintenance required in the parks and common areas as well as for the travel related to construction inspections. Chris reported that at the Auto Corral a used 4x4, ½ ton work, bare-bones truck would sell for approximately $20,000.  A comparable new truck would sell for approximately $23-$25,000.  The Auto Corral has a 2003 Ford Ranger 4WD truck for sale for approximately $12,000.  The Owners of the Auto Corral go to vehicle auctions weekly, so the Board could set parameters for locating of a suitable truck. 

Leigh Dillenback questioned whether the purchase of a P.O.A. truck was necessary.  Perhaps mileage reimbursement would be a more economical path. A discussion ensued regarding perceptions of the residents about the Board budget and expenditures.  Leigh suggested better communication with the owners.  The Board noted that it has tried to keep the membership informed but has run into immense apathy.  The Board emails and posts the agendas on a regular basis, emails its residents various news updates and items of interest each month, has a website and has started a weekly newspaper column in the CB News to help disseminate CB South information.  Attendance in the past at Board meetings, and the Annual Picnic, and General Meetings has been poor.  The Board will continue to look for ways to inform the membership of the POA accomplishments and look for events to bring the community together.  Additionally, the Board will try to establish a “Former Board Member Steering Committee” to provide input as the current Board goes forward.

Don moved that Chris is authorized to use unclaimed Performance Deposits, which are 4 years or older to acquire a full-sized work truck for the P.O.A.  When performance deposit money is given to the P.O.A. in exchange for a construction permit, an agreement is signed and recorded with the County, which states the money is forfeited to the P.O.A. after 2 years, from the approval date, of not trying to finish their project according to the conditions of their specific approval.  Don noted that the price difference in a new vehicle versus a used work truck would not adequately provide for the quality of vehicle the P.O.A. needs now and for the many years to come. It would be fiscally irresponsible to buy a used vehicle.  Don also noted that with the 1,400 plus residents in CB South and the continued growth of CB South we need a new vehicle for this P.O.A. to assist with maintenance, project review and rule enforcement, and we need it now to keep up with our growth related needs.  Don also mentioned the benefits of purchasing something with a new/full warranty, and the “new vehicle” reliability that is respectable looking and functional given the size of CB South both present and future, something economical and serviceable in the valley, to avoid any unnecessary down time and a lack of productivity by P.O.A. Staff.   Preferably the truck will have minimal frills.  Pete seconded the motion.  The motion was unanimously approved.

CB South’s Worksession Meeting with the B.O.C.C. on April 10, 2007 (In Gunnison) Chris informed the Board that he had made presentation to the Board of County Commissioners on Tuesday, April 10 giving them a CB South overview. The presentation was informational only, much like what was done with the Town of Crested Butte recently. 

Poo Fest – April 14, 2007.  Chris explained that CB South will be participating in Poo Fest this coming Saturday – piggy-backing on the Town’s event!

CB South Clean Up Day – May 5, 2007.  The P.O.A. is paying for the delivery of 2 large dumpsters and the Staff from Waste Management to oversee the cleanup day. 

P.O.A. Board trip to Mountain Village (Telluride) to investigate Municipal Incorporation.  A trip to Telluride to talk with officials from Mountain Village was considered sometime this summer to investigate incorporation, because Mountain Village was the most recent entity in the State to incorporate.

CB South Corner.  Chris has arranged for a weekly CB News Column to be dedicated to CB South information – this started last Thursday and is intended to help disseminate CB South news.

Special Area Regulations – Next meeting with Gunnison County, tentatively May 4th,  - and this should be the last one with the Planning Commissioners before we go in front of the B.O.C.C. for their joint approval – hopefully!
2007 Summer P.O.A. Staffing Report.  The P.O.A. is currently advertising for three part time positions, two for grounds keeping, one for an administrative assistant position.

New Hockey Rink Boards Pursuit – A brief progress report was presented at the Meeting, approximately $14,000 has already been dedicated towards trying to by real boards for the existing hockey rink in Red Mountain Park.  Chris is currently trying to get a tax deductible avenue through the Gunnison Area Community Foundation.  Once that is established, we will begin to advertise this effort.

The Red Mountain Park Sign has arrived.  A new sign for Red Mountain Park has been purchased, to be installed in the same area as the old one when the weather permits.

With no further matters of discussion, Al Smith adjourned the Regular Board Meeting at 10:30pm.