REGULAR P.O.A. BOARD MONTHLY MEETING MINUTES

Board Members Present: Al Smith, Peter Carey and Dave DiBerardino, Carlos Gonzalez-Brito and Patrick Wallace. 

At 6:00 pm, Al Smith, President of the Board, called the meeting to order.

Staff Members Present:  Chris Behan and Linda Roberts.

Others Present: Cathy Frank

Approval of Minutes and Financials
Minutes: The May 13, 2009, Monthly Board Meeting Minutes were presented to the Board Members for review prior to the meeting.  Dave made a motion to approve the May 13, 2009 P.O.A. Board Monthly Meeting Minutes.  Patrick seconded the motion. Motion was approved by Al, Patrick and Dave.  Carlos & Peter abstained.

Minutes: The June 10, 2009, Monthly Board Meeting Minutes were presented to the Board Members for review prior to the meeting.  Peter made a motion to approve the June 10, 2009 P.O.A. Board Monthly Meeting Minutes.  Dave seconded the motion. Motion was approved by Al, Peter and Dave. Carlos and Patrick abstained.

Financial Report: The June 30, 2009 financial reports were presented to the Board including: Cash on Hand as of June 30, 2009; Bank Reconciliation statements for the Money Market, Operating, Hockey Rink, and Performance Deposit Accounts for the month of June.  The P.O.A. currently does not own any CDs.  Chris noted that we have filed 5 Liens for unpaid dues. As of today’s date, we have about 92.5% of the Accounts Receivable collected. Given the number of foreclosures in CB South, we hope to reach 95% collection this year.  Chris has made phone calls to most of the past due accounts that are not in foreclosure and all but 5 have responded. It is estimated that the P.O.A. will have approximately $120,000-$140,000 left in reserves as of 12/31/09.  This is less than one year’s worth of dues.  In 2008 we were over budget due to opportunities to improve the playground and to pave a portion of the Teocalli Path.  After reviewing and discussing the presented materials, Peter moved to approve the financial reports as presented for June.  Patrick seconded the motion.  Motion was unanimously approved.

Unscheduled Property Board/Owner Comment:  none

New/Continued Business: CB South Lot Appearance and Storage Option Discussion.  Don Turk, owner of Lot C15, Block 4, has approached Chris with the suggestion that he would like to fence his lot and turn it into a temporary storage area for RVs and other season vehicles.  Currently the only storage area of this sort is Lot C25, Block 5 owned by Kieth Henning. The allowance of Keith’s storage lot is probably grandfathered and has always been informal.  Cathy Frank expressed the need for a storage area if RVs and other seasonal vehicles cannot be parked at CB South residences, however, it should not be muddy or used to store junk.  She expressed her opinion that her 17 foot long, 10 foot tall RV when covered was not capable of habitation and was more aesthetic than construction trailers which are allowed to park in CB South for 90 days.  She may pursue a grass roots effort to change the covenants to allow parking of RVs capable of habitation in CB South.

The Board discussed the vision of the commercial area is to develop retail not storage.  We do not want the Commercial area to look like Riverland.  CB South Covenants allow storage of trailers capable of habitation in a garage only.  Non-habitable vehicles may be parked in a designed parking areas/spaces, but  may not be parked elsewhere on a lot.  All lots in CB South require a minimum of 2 parking spaces and additionally, current guidelines require 1 space per bedroom.  While the Covenants do not disallow pure storage usage for a commercial lot, the Special Area Regulations (SAR) do prohibit use of any commercial lot for pure storage, and they also prohibit all outdoor storage without screening.  The P.O.A. legally is required to investigate and enforce the covenants if there is a complaint.  All property owners agree to abide by the covenants when they purchase a lot in CB South.  The Board noted that it has already addressed the issue and agreed that a pop-up trailer is not capable of habitation when it is closed up.  

To change the covenants to allow trailers capable of habitation to be parked on a CB South lot, those in favor of the change would need to mount a grass roots campaign and get 51% of the 915 property owners to vote in favor of the change.  To change the SAR would require the P.O.A. to go back to the County and applying for a change.  Each of these options has expenses associated with them and no guarantee of success. Either option would require significant review to try to address concerns including, aesthetics, fencing, ground preparation, security, lighting, definition of allowable activities, time limits, location, and enforcement.

The Board directed Chris to send out an on-line survey with 2 basic questions:

Manager’s Report
RTA-Chris noted that the RTA is aware that CB South cannot be ignored as much as it used to.  The current arrangement of picking up riders on Highway 135 & Cement Creek Road presents safety issues.  Interestingly, the Land Trust would like to see any bus servicing CB South come into the subdivision rather than a park & ride out on Hwy 135.  RTA is of the opinion that it will lose riders if it takes the extra time to pull into CB South.  Chris continues to attend meetings and work with the RTA.

Covenant Enforcement - The P.O.A. goal is to encourage compliance, not collect fines or retain performance deposits.  Of the 12 covenant violators on our radar, 10 have established time lines to bring their property into compliance.  The violations include: parking, unauthorized sheds, fences, junk and noise. Parking is a growing issue in the community.  Parking spaces must of an all weather surface and at least 10 feet from all property lines.  Snowmobiles & closed pop-ups must be parked in a parking space if kept on the property.  Parking is not allowed on the roads in CB South.

Assistance to encourage Covenant Enforcement - We are trying a new approach to encourage owners to complete their landscaping where we still hold a performance deposit.  We will work with owner-selected landscapers to complete the landscaping and pay the landscaper from the performance deposit.  Upon satisfactory completion of the landscaping & all other requirements, the balance remaining of the performance deposit can then be refunded to the owner.

Cleanup Day is July 18th.  The P.O.A. will provide 4 dumpsters.  We will also have a pile for burnable materials. We will collect bags of weeds separately.  The County has agreed to pick up these bags on Monday, July 20th, for free, as part of their weed eradication program.  There will also be an informal “swap meet/yard sale” for members at the Park during cleanup day.

Weed Spraying - Dom has started spraying the Right of Ways (ROW) in the mornings.  This entails spraying the 5-10 feet between the road & property lines with “Milestone” which Metro purchases & we share the cost of.  Pete noted that we spray the ROW every year and every year the weeds are back.  He suggested that next year we consider weed pulling & seeding.  Chris will bring this up with the new Board when it begins the budget process in October.

Hockey Boards - The P.O.A. has a line on some used Hockey Boards that would be a great improvement over our existing boards.  The P.O.A. needs approximately $22,000 to do the ground preparation and purchase the boards.  We currently have approximately $12,000 on deposit with Community Foundation of Gunnison Valley.  Additionally, the East River Skating Association has promised an additional $2,000.  We also had pledges from our earlier fundraising efforts and we will be contacting these individuals to see if we can collect on the pledges.  Chris asked the Board to think about what, if any, the Board would be willing to contribute if we fall short in our fundraising.

Maintenance - Dom has completed the 3 horseshoe pits in the pond area.  The P.O.A. purchased a Craftsman push-type weed-whacker which will do the ditches better.

Team Building – It was noted that Chris & Dom used the P.O.A. truck as part of a team building afternoon of rafting.  Given the tight budget, Chris would like to be able to give intangible benefits to build employee relationships.  The Board suggested that Chris only do this on an infrequent basis.

The Board and Chris thanked Dave and Peter for their tireless service on the Board for the past four years and presented each with a gift certificate.

With no further matters for discussion, Al Smith adjourned the Regular Board Meeting at 7:50 pm.